SwedBio welcomes submissions of concept notes continuously and also looks for organisations and project ideas ourselves. Short concept notes (not more than 3 pages) with a description of the project and requested amount can be submitted to firstname.lastname@example.org or your SwedBio contact person.
SwedBio does not have a template for concept notes or proposals, and welcomes different formats to allow for synergies with other contributing donor’s requirements. All the same, the concept note should preferably describe the following:
Please consider the project’s relevance to SwedBio’s objectives and support criteria. We cannot consider projects that do not meet these criteria.
SwedBio contributes to shorter projects through our small-grants support (total support corresponding to maximum SEK 500,000) and to longer, multi-year projects. For multi-year projects we encourage to seek co-funding also from other donors.
We receive and process requests continuously, and all concept notes and proposals that meet SwedBio support criteria are assessed by the SwedBio Working Group. Concept notes and proposals are assessed according to their relevance in relation to:
You may be contacted to clarify and / or supplement with additional information as required.
Based on the initial assessment, the Working Group will decide whether to invite you to proceed with a full proposal for your project idea or not. We aim to get back to you with our response within 6 weeks.
If we choose to proceed with your project idea, we will request more information about your organisation. At this stage, we request that you fill in an organisational self-assessment form and share supporting documents such as organisational audit reports, registration certificates, statutes, etc.
Based on the outcome of the organisational assessment, we may ask you to develop a full project proposal. A full proposal should preferably include:
The full proposal is then reassessed in the SwedBio Working Group for a final decision on whether to support the project or not. Note that SwedBio may, in the assessment, approve the submitted proposal in principle, but still require some adjustments. The responsible SwedBio Programme Officer and Financial Controller work closely with you to provide guidance and support the final version of the proposal and budget for ultimate approval. The time this step takes will depend on the time your organisation need to address the adjustments requested.
Once the final version of the proposal, including the budget is approved, SwedBio and the collaborative partner organisation sign an agreement that regulates the terms and conditions for our partnership. Then our collaboration can formally start!